This feature keeps detailed print logs and allows for detailed reporting of every job sent through your printers.

A comprehensive overview of your office printing behaviour — who's printing, what they're printing, when they printed, and on which device — offers a valuable method of understanding and controlling your print costs.

Having visibility of your printing through print reports is the first step in understanding what controls you need to put in place. You can analyse costs for the entire company, individual cost centres and employees, or each multifunction copier and laser printer. Features include centralised logs, pre-built or customisable reports, print archiving, document watermarking, scheduled reporting emailed to you, etc.

Rules-based print management software offers your organisation's network administrator the ability to manage print output, such as what types of documents can be printed, which devices can print certain documents, and which users have certain permissions.

Using this software, you can creates rules to reduce costs, save time, increase security, decrease the likelihood of human error, and ensure that your photocopiers and printers are being used as effectively as possible.

For example, you can:

• Encourage duplex printing, default to 2-sided prints, or print all internal and draft documents double sided••

• Print all or just internal documents or emails in black & white, or ask users to confirm when printing emails in color

• Automatically detect known problem documents and warn users so that they can cancel the print job if needed before it starts

• Redirect high volume jobs to the larger, more cost-effective devices, ensuring that the smaller office printer is free for quick jobs

• Use pop up alerts to notify or remind users and to improve compliance

Commonly known as "Find Me Printing," "Pull Printing" or "Push Printing," Follow-Me Print software allows end users to have the benefit of peace of mind when printing to a shared network printer or device. Documents are held in the user's personal and secure print release queue until the user releases them to the printer or multifunction device of their choice.

Save time by not making as many trips to the printer. Eliminate the need to locate jobs not collected immediately. No longer worry about confidential documents going missing. Release a job from another networked printer if the default device is busy or offline. Print output is reduced, as users often decide they don’t need the jobs they sent to the printer, or they no longer need to re-print misplaced jobs.

Our solutions offer a variety of options to turn hard copy documents into electronic files, and then store them in the correct location in a way that ensures they can be quickly and easily found when needed.

• Automate the routing of your documents to improve workflows and boost productivity with enhanced quality and consistency

• Digital files are easily imported and saved into file folders, with an index field automatically assigned based on the folder name

• Software extracts data contained in document zones, marks and barcodes and automatically feeds the information into business systems, databases and scripts

• Image clean-up features that can be automatically performed include image enhancement, auto crop, border elimination and black hole-punch removal

• Increase employee productivity by reducing time spent locating old documents

We have software solutions for businesses that want to allocate their printing, photocopying and/or faxing costs to clients, or to make individual cost centres / employees accountable for their printing.

• Allocate costs automatically with a user-friendly interface that automatically prompts users to key in a specific user ID, cost centre, project, client or account (popular in legal and accounting firms)

• Identify your biggest users and office printing behaviour with detailed reports and tracking

• Track and control your device output (prints, copies, scans and faxes) and manage device costs and usage efficiently

• Upload costs automatically into most of the major professional "back-end" accountancy management software

Strategically optimise your work flows by streamlining and controlling your business processes to improve productivity, efficiency and accuracy.

• We can help you analyse your business processes to identify unnecessary and time-wasting procedures, as well as what processes can be automated

• The software will create a consistent and streamlined system that improves the efficiency of your business processes

• Ensure everyone in your organisation is working in the most productive way possible

• The software is seamlessly integrated with the control panel of most multifunction copiers

Document Management software helps companies manage important files, scanned images and all electronic information, including emails and Microsoft Word and Excel documents.

• Avoid the loss or misplacement of important information by backing it up electronically with powerful scanning technology

• The software offers powerful search capabilities and is designed to control and protect information from many sources and being stored in different forms

• Distribute documents with ease and speed

• A customised document management solution will ensure you get the most from your multifunction copier or printer

We can offer a wide range of authentication options to integrate with your existing user-ID security identification procedures, including:

• PIN entry

• Magnetic Card

• Proximity Card

• SMART card

• Bio Metric